Document digitization service

Document digitization service of FSI

Document digitization is the process of converting external traditional data such as handwriting, prints, images, … to a digital document that can be edited and reused, stored in a computer. , server. At FSI we provide a comprehensive digitalization service that meets the full range of digital components: equipment, personnel, technology, and software.

Type of documents that FSI can digitize :

  • Digitalize ID card, driver’s license, passport.
  • Digitize invoice.
  • Digitize spreadsheets, payroll.
  • Digitize contracts (business, labor).
  • Digitize legal documents and documentaries.
  • Digitize tax documents.
  • Digitize business registration.
  • Digitize the customs declaration.
  • Digitize Insurance declaration.
  • Digitize images document.
  • Digitize voice recording, video.
  • Digitize other types of documents.

FSI provides comprehensive digitization services

The process of implementing an FSI document digitization project:

Step 1: Collect paper documents.

Step 2: Arrange, classify, and edit documents.

Step 3: Scan the document.

Step 4: Check the output file (perform 2 times).

1st: Check 100% of the output file.

2nd: Check probability 30% output file.

Step 5: Entry and recognition of characters.

Apply one of two methods or a mixture of both :

Automatic data entry (applicable to high-quality originals, new documents): D-IONE digitization software, researched and developed by FSI, with integrated identification technology and automatic information extraction helps to obtain information quickly, accurately and flexibly customize according to the administrative needs of each customer.

Manual entry (for low-quality originals, old documents that cannot be identified): entry staff manually enter required data and information.

Step 6: Check the entry data (perform 2 times).

1st: Check 100% of the output file.

2nd: Check probability 30% output file.

Step 7: Export and save information.

Benefits of using FSI Document Digitization Services:

  • Save time: Applying automatic information extraction and identification technology researched and developed by FSI helps reduce project implementation time while ensuring the accuracy of digitized documents.
  • Save costs, human resources: Save costs for technology investment, training, and recruiting staff to deploy.
  • Easily to search and share information: The digitized documents are stored on the digital system to help users access and use information anytime, anywhere.
  • Minimize document storage area and space: The digitalized information is stored in formats, structures, and digital folders according to users’ needs.
  • Improve efficiency and competitiveness: Quickly exploited documents help leaders make timely decisions, employees save time in searching for information, thereby improving work efficiency and competitiveness of the enterprise.
  • Information security: The detailed decentralization mechanism for each user in the organization helps ensure the security of documents.

What makes our digital service different?

  • Diversified digital equipment: FSI is the exclusive and official distributor of specialized scanner systems and digital service equipment from famous brands in the world to meet all types, sizes and forms. documents (paper documents, videos, drawings, …).
  • Well-trained employees: over 3000 digital employees are well-trained and have long-term experience in digitalization and digital transformation.
  • Accurate digitizing technology: The digitization technology researched and developed by FSI helps to automate the process with 99% accuracy as well as cutting processing time and cost for customers.
  • Modern digital software: DocEye document management software – won the title of Sao Khue 2016, 2017, 2018. D-IONE digitization software won the third prize of Vietnamese Talent 2019.
  • Convenient transaction: Our company has 1 head office in Hanoi and 3 representative offices in Ho Chi Minh, Da Nang, and Can Tho for nationwide digital deployment.
  • Professional process: The digital deployment process is implemented strictly through 7 steps to meet information security standards ISO / IEC 27001: 2013 and ISO 9001: 2015.
  • Flexible deployment form: Meeting all needs of customers: onsite at the customer’s office or offsite at FSI’s office.
  • Over 13 years of experience in providing digital document solutions.
  • Have practical capacity, experience in building many digital document projects, building key databases for ministries, provinces and corporations.

Some typical customers trust and use FSI’s services

  • State audit office of Vietnam.
  • Hanoi Department of Construction.
  • Lao Cai Department of Information and Communication.
  • Hung Yen Department of Justice.
  • Hai Duong Department of Record and Archives.
  • Binh Phuoc Department of Record and Archives.
  • Viettel Group – Viettel ICT.
  • Big C.
  • Honda Vietnam.
  • DB Schenker.
  • Casablanca.
  • Vietcombank.
  • Vietnam News Agency.